Home → Jobs
Venue Development Coordinator - Signage & Overlay (Women's RWC England 2025 LOC)
World Rugby
World Rugby is the world governing and law-making body for the sport of Rugby Union based in Dublin. In addition to its governance functions World Rugby organises a number of international tournaments and events.
Job Posted- 1 May 2025
Status- Contract - Fixed Term
Location- England
Closing date- 14 May 2025
As the Venue Development Coordinator, you will be responsible for ensuring the successful planning, execution and contracting services for RWC 25 Image and Look and Overlay program. Working closely with RWC 2025 Functional Areas (FAs), venue operators and suppliers you will ensure requirements meet the needs of all client groups against RWC 25 standards and supplier agreements.
What you’ll be doing:
- Provide support to the Snr Manager Venue Development in contract management, as well as assisting in managing contract documentation and ensuring compliance with agreed terms.
- Coordinate and liaise with the suppliers to ensure timely information gathering process through to delivery execution. This includes but is not limited to scoping exercises, site visits, application decisions, asset inventory, design review, operational logistics, installation and removal.
- Support the Image and Look Manager review, collate and deliver the tournament Look Books against FA requests and RWC 25 standards.
- Coordinate supplier programs to align with the wider tournament integrated schedules.
- Maintain accurate records of all branding and signage materials, including inventory and installation plans.
- Support on-site delivery aspects, including supplier coordination, stadium liaison, cost management, and approval processes.
- Collaborate with internal and external stakeholders to refine scope and manage costs. Support the change management processes to control project scope and budget.
- Participate and report on regular review meetings with external and internal stakeholders to monitor progress, address challenges, and ensure readiness for RWC 2025.
- Assist the Venue Development department with team operational and logistical administrational tasks such as accommodation, travel, accreditation, expenses, venue access documentation and parking requirements.
Experience & knowledge you’ll need:
- Experience working with multiple stakeholders and coordinating interfaces between them.
- Proven communication skills and ability to review and deliver quality reports.
- Ability to prioritize and manage complex tasks from planning through to execution, ensuring all deliverables are met.
- Strong administrative and IT skills including MS Office.
Nice to Haves:
- Previous experience within Events
- Previous experience within Image and Look or Overlay projects
- Experience in contract management or servicing
PERSONAL ATTRIBUTES:
- A passion for sport and to contribute to the further growth of the women’s game.
- Role-models World Rugby’s values of Discipline, Respect, Integrity, Passion, and Solidarity.
- A positive, ‘can-do’ attitude; someone who is resilient, flexible, curious, and delivery focused.
- Adept at working under pressure in a fast-paced environment, delivering work to deadlines and honouring commitments.
- A collaborative team player, who builds strong relationships with colleagues and a diverse range of stakeholders.
- Excellent planning and organisational skills, managing multiple workstreams at once; meticulous attention to detail.
- Can navigate ambiguity and cut through complexity, taking a logical and creative approach to problem-solving.
How to Apply
Please click “Apply Now” to begin your application.