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Assessment and Resulting Administrator
Swim England
Swim England is the national governing body for swimming, diving, water polo, open water swimming, and synchronised swimming in England. It forms part of British Swimming, a federation of the national governing bodies of England, Scotland, and Wales.
Job Posted- 10 Feb 2026
Status- Full Time
Location- England
Closing date- 22 Feb 2026
About the Role
We are seeking a highly organised and detail-focused Assessment and Resulting Administrator to join the Institute of Swimming Quality Team.
This role plays a vital part in ensuring learner results are accurately processed and submitted to awarding organisations so certificates can be issued correctly and on time. Accuracy is critical — this is a process-driven, data-focused role where attention to detail and confidence working with structured information are essential.
Reporting to the Assessment & Resulting Leader, you will work closely with another administrator and wider quality colleagues to review course paperwork, identify and resolve errors, and ensure all certification data meets awarding organisation requirements.
This role involves primarily written communication and minimal telephone work. It is not a customer-service-led role, but it does require clear, professional communication with learners, tutors and awarding bodies.
Key Responsibilities
In this role you will:
- Communicate effectively with the tutor workforce to ensure all required course paperwork is received for Institute of Swimming training programmes
- Review, quality-check and administer course paperwork to enable timely processing of learner results
- Process learner results for certification in line with awarding organisation processes and procedures
- Ensure all resulting and certification administration is completed accurately and within agreed timescales
- Identify errors or missing information and proactively liaise with tutors, learners or awarding bodies to resolve issues
- Maintain accurate records using spreadsheets and internal systems
- Use clear, concise written communication when dealing with internal and external stakeholders
- Carry out any other duties within the scope, spirit and purpose of the role, in line with organisational policies and procedures
Skills and Experience
Essential
- Strong administrative experience with a high level of accuracy and attention to detail
- Confident IT skills, including experience using word processing, spreadsheets and databases
- Excellent written communication skills
- Ability to manage a varied workload and meet tight deadlines
- Experience of working to defined processes and procedures
- Ability to work independently and collaboratively as part of a small team
Desirable
- Knowledge of Institute of Swimming training programmes
- Experience working within education, training or awarding environments
- Understanding of quality assurance or certification processes
GCSE grade A–C (or equivalent) in English and Maths
Please be advised that we cannot offer visa sponsorship and that you must have right to work in the UK to apply or be considered for this role. If you are a non-UK/EU National, you must have an appropriate working Visa to undertake employment. You must also be working within the UK to apply or be considered for this role, due to the public liability insurance Swim England holds.
Swim England is committed to inclusion and embracing the spirit of all equalities legislation. As a Disability Confident Employer, we actively encourage applications from disabled people. We recognise that the diversity of our workforce is not reflective of today’s society and we are currently operating a pilot scheme whereby applicants from ethnically diverse backgrounds can opt into our guaranteed interview scheme. Candidates that have opted into the scheme will be guaranteed an interview provided that they have demonstrated, within their application, that they meet the essential criteria for the role. When emailing the CV and cover letter, applicants from ethnically diverse backgrounds are encouraged to state they wish to ‘Opt In’ to the scheme.
How to Apply
Please click APPLY NOW to begin the application process.