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Academy Recruitment Administrator
Derby County Football Club
Derby County Football Club is a professional association football club based in Derby, Derbyshire, England. The club competes in League One, the third tier of English football. Derby has played its home matches at Pride Park Stadium since 1997.
Job Posted- 16 Feb 2026
Status- Full Time
Location- England
Closing date- 2 Mar 2026
Working for Derby County Football Club offers a unique opportunity to be part of one of England’s most historic and passionately supported clubs. With a proud legacy, a dedicated fan base, and an exciting vision for the future, Derby County offers a dynamic and rewarding work environment both on and off the pitch. Whether you're joining the team in coaching, administration, marketing, or operations, you'll be contributing to a culture rooted in ambition, community, and progress. Employees benefit from a collaborative work environment and opportunities for professional development.
The successful candidate will be responsible for all aspects of academy recruitment administration, including keeping academy recruitment databases up to date, coordinating safeguarding paperwork for the Talent ID Centres, booking flights and coordinating travel arrangements for scouts, trialists and parents.
Key Role Responsibilities:
• Communication lead on internal processes for trialists across all age groups, including sensitive information requests and data handling, between the age groups of U6 and U21.
• Responsible for sending scout requests and liaising with relevant scouts to confirm access to Academy Fixtures.
• Responsible for sending scout requests and obtaining permission to grassroots fixtures.
• Liaising with scouts and families to formally request permission for all grassroots clubs requesting necessary permissions to trial players. This may need to be sent to multiple clubs and filed for EPPP purposes.
• Key point of contact for trialists and their families.
• Request permission from each trialist’s school before trial commencement to comply with EPPP.
• To support the completion of trialist and schoolboy registrations and administration.
• To book and organise trialists' inductions.
• To book and organise the trialist signing process.
• To liaise with families and agents to arrange all aspects of logistics for trialists, including travel and hotels, and liaison with the Designated Safeguarding Officer for host family accommodation for Local and National recruitment.
• To support the Pre-Academy and Talent ID Centres in ensuring medical forms are completed and documented.
• Ensure EPPP requirements are met and adhered to.
• Comply with the PL, EFL and FIFA rules and regulations when recruiting players.
• Attend and minute weekly meetings with Recruitment staff.
• Propose continuous development ideas and methods to ensure the club is at the forefront of new initiatives to stay ahead.
General
• To be responsible for the health, safety and welfare of customers and colleagues, complying with health and safety guidance and policy.
• Continuously work to maintain, embed and improve the club’s safeguarding provision, ensuring the highest standards for safeguarding children and adults at risk.
• To uphold and promote organisational policies and procedures, promoting those specifically applicable to this area of work and including equality, diversity and inclusion.
• To present and promote an appropriate public image representing the organisation.
• To undertake any other duties as may reasonably be required commensurate with the post.
Personal characteristics and experience:
• Experience of working to deadlines in a high-pressure environment
• Receptionist, Administration and Customer Service experience
• Experience of working within Talent Identification
• Methodical and organised
• Eye for detail
• Excellent communicator
• Team Player
• Exceptional communication skills, both verbal and written
• Excellent customer service
• Outstanding time management and organisation skills
• Ability to work in a fast-paced and demanding environment
• Ability to prioritise and manage own workload
• Work using own initiative and as part of a team
• Attention to detail
• Creating a forward-thinking approach
• Comprehensive IT skills (Word, Excel, PowerPoint)
Qualifications:
Desirable
• Level 3 Administration Qualifications or Equivalent
• Full UK Driving License
How to Apply
Please click APPLY NOW to begin the application process.