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Academy Operations Coordinator (U15-B Team)
Brentford Football Club
Brentford Football Club is a professional football club in Brentford, West London, England, which competes in the Premier League, the highest tier of English football, having gained promotion via the playoffs at the end of the 2020–21 Championship season.
Job Posted- 20 Oct 2025
Status- Full Time
Location- England
Closing date- 3 Nov 2025
The Role of Academy Operations Coordinator (U15-B Team)
Main Accountabilities
Scheduling, Administration & Communication
- Create and process Purchase Orders and invoices for all travel and logistics suppliers, and track Academy Operations spending on trips, tours and matchdays
- Produce, monitor & update weekly, monthly & yearly schedules of the Academy programme
- Chair & support meetings with key stakeholders from respective interdisciplinary teams (Coaching, Recruitment, Performance, Sports Science, Medical, Education, Safeguarding & Welfare) to coordinate programme requirements with the schedule
- Ensure that schedules are communicated with staff, parents and players effectively, via the appropriate channels
- Monitor and support the updating of the Football Intelligence Platform (FIP), PMA, and any other records required for compliance with Premier League, UEFA or other regulations
- Contribute to the authoring, implementation and review of Academy policies
Matchday Operations
- Collate matchday information for players, parents and staff and ensure effective communication via the relevant channels
- Oversee all match preparations, including but not limited to match officials and their expenses, scouts, facilities, hospitality, transport, accommodation, food and accreditation
- Prepare & distribute a welcome pack for opposition teams that contains relevant match day information to be shared in advance
- Attend Academy home games, meet the opposition upon arrival and provide them with relevant match day information
- Conduct reviews of matchdays, collecting feedback from key stakeholders, maintain records, produce recommendations and implement improved processes
Trips & Tours
- Plan Academy teams’ travel schedules in line with high performance, welfare and safeguarding requirements
- Coordinate logistics planning for Academy off-site training camps and tours, including security, safeguarding, health & safety and contingency plans
- Ensure all trips are conducted in line with Premier League regulations and the club’s Safe Event Management Policy
- Research and book travel, hotels and other venues, suppliers or activities as required, carrying out site visits for training camp and tour locations where appropriate
- Ensure effective communication of all travel and logistics timings and arrangements with staff, players, suppliers and opposition
- Prepare information packs for players, staff and parents that contain relevant tours/tournaments/camps information to be shared in advance
- Travel with the squad for matches abroad, tours, tournaments and training camps and act as team coordinator
- Conduct reviews of all trips and tours, collecting feedback from key stakeholders, maintain records, and produce tour reports with recommendations
General Club Accountabilities
- To ensure that any concerns you observe, or are raised with you in your role, are shared with the Safeguarding Team through appropriate channels.
- To ensure compliance with all relevant Club policies, including health and safety policies and with specific reference to the data regulations.
- To ensure compliance with all relevant legal, regulatory, ethical, and social requirements.
- To ensure compliance with the Club’s Safeguarding Policy and processes.
- To ensure compliance with the Club’s Code of Conduct.
- To promote equity, diversity and inclusion at the Club, in line with our EDI strategy
- To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC
- To keep confidential any information gained regarding the Club and its personnel.
- To maintain a flexible approach to work at all times.
- Any other relevant tasks and duties as directed by your line manager
Key Internal Relationships
- Academy Players & Parents
- All Academy Departments
- Training Ground Operations Department
Person Specification - Essential Personal Characteristics
- Excellent age-appropriate communication and interpersonal skills, with the ability to tailor the style to different situations
- Strong organisational skills and attention to detail
- Calm under pressure and adaptable to changing situations,
- Professional mindset and sound judgement, to be able to liaise with a range of people from professional footballers to young children and their parents, often dealing with confidential information
- Driven and motivated to set high standards and achieve company objectives
- Able to both take their own initiative and work as part of a team
- A flexible attitude to work, and a willingness to work evenings and weekends
Person Specification - Desirable Characteristics
- Full UK Driving Licence
How to Apply
Please click “Apply Now” to begin your application.
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