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Team Pool Coordinator (Women's RWC England 2025 LOC)
World Rugby
World Rugby is the world governing and law-making body for the sport of Rugby Union based in Dublin. In addition to its governance functions World Rugby organises a number of international tournaments and events.
Job Posted- 6 Jan 2025
Status- Contract - Fixed Term
Location- England
Closing date- 15 Jan 2025
Women’s RWC 2025 is looking to appoint a Team Pool Coordinator who will be responsible for communication and relationship management with 4 Participating Unions, as well as the planning and delivery of team-related operations and services including but not limited to accommodation, training facilities, travel, transport and logistics.
What you’ll be doing:
- Act as the main point of contact for a dedicated allocation of 4 Teams during their preparation and participation in the tournament, keeping track of all communication, requests, and ensuring smooth and efficient flow of information;
- In liaison with the flight booking agency, coordinate team travel arrangements including scheduling of international flights, confirming passenger lists, packing lists and implementing team airport procedures;
- Collaborate with the logistics functional area to organise the international and domestic freight logistics of team kit and equipment;
- Coordinate implementation of team hotel requirements with regards to meeting space allocations, rooming lists, housekeeping, and check-in/out procedures;
- Confirm and arrange team catering requirements at team hotels and match venues;
- Assist with the organisation and delivery of laundry and ice;
- Create and update operational plans, maps and official Team Base Guides for a number of Team Bases (hotel, outdoor and indoor training venue, gym and pool);
- Monitor the preparation of training venues (in particular the pitches) as well as the implementation of contractual obligations such as “Clean Venue” requirements;
- Coordinate and oversee the set-up of training venues and hotels (e.g. branding, VIK deliveries, delivery and installation of privacy fences, training equipment, etc);
- Support the tournament-time deployment of Team Liaison Officers and Assistant Team Liaison Officers, managing daily communication and assisting with resolution of any issues or incidents;
Experience & knowledge you’ll need:
- Experience of working in elite high performance sporting team environments;
- Excellent organisational and administrative skills with a superior attention to detail;
- Experience of managing complex projects with multiple stakeholders and deadlines;
- Ability to work quickly and accurately under pressure;
- Excellent communication and relationship building skills;
- Excellent influencing and negotiating skills,
- Good working knowledge of Microsoft office suite
- Availability to travel regularly within and around the Host Cities to visit the selected team facilities
Nice to Haves:
- A working knowledge of the international rugby environment.
Personal Attributes:
- A passion for sport and to contribute to the further growth of the women’s game.
- Takes positive action to build a diverse team and develop a culture of inclusion and belonging.
- A positive, ‘can-do’ attitude.
- Adept at working under pressure in a fast-paced environment.
- A collaborative team player, who builds strong relationships with colleagues and a diverse range of stakeholders.
- Excellent planning and organisational skills, managing multiple workstreams
- Can navigate ambiguity and cut through complexity, taking a logical and creative approach to problem-solving.
How to Apply
Please click “Apply Now” to begin your application.
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