Match Management Coordinator Header Image.

Match Management Coordinator

World Rugby

World Rugby is the world governing and law-making body for the sport of Rugby Union based in Dublin. In addition to its governance functions World Rugby organises a number of international tournaments and events.

25 Jun 2024
Full Time
Closing date
9 Aug 2024

Women’s Rugby World Cup England 2025 (Women’s RWC 2025) will be the 10th edition of the women’s tournament. World Rugby, in partnership with the Rugby Football Union (RFU) and UK Sport, have formed a Local Operating Company to plan and deliver the event.

Ambitions for the tournament are at an all-time high as women’s rugby is one of the fastest growing team sports in the world. Women’s RWC 2025 will be the ultimate stage for the best players, teams and coaches from 16 nations across the globe and is set to be the biggest and most widely watched women’s rugby event ever. If you are interested in being a part of a tournament that will celebrate a generational moment for global rugby, apply today!

We are looking to appoint a Match Management Coordinator to support the Match Management Manager with the planning and delivery of the Rugby World Cup across Match Management, as well as delivering on policies and procedures for the matches.

The key focus of this role is to support the delivery of each match to the highest possible standard and ensuring they fulfil the requirements of both Women’s RWC25 and World Rugby.  The role is highly operational in nature and will involve some travel between Twickenham (head office) and the venues during the planning phase and throughout the tournament itself.

What you’ll be doing:

  • Support in the establishment of high-quality systems and processes to achieve excellence in the delivery of the matches and associated services as well as helping to coordinate all match related documentation on behalf of RWC 2025 and World Rugby.
  • Collaboration with a cross functional team incorporating full time employees of RWC2025, existing venue staff, contractors, volunteers and external delivery partners.
  • Support in the match planning process, helping to ensure that all requirements of the RWC 2025 including the relevant World Rugby Laws and Regulations of the game are captured and integrated into the planning process taking into account all the requirements of key Functional Areas.
  • Liaison with the Event Services, Venues Operations, Teams and Match Venues to manage the use operational space and client flows within the Match Venues for teams and match officials.
  • Support in the development of Match Management manuals, policies, procedures and systems.
  • Support in the production of Match Day timelines which will form the basis of broadcast plans, venue daily run sheets etc.
  • Support in the administration of tournament-time Match Management staff operating at match venues and any other official tournament venues. Helping to coordinate the administration of training, onboarding and deployment.
  • Provide support and guidance to venues and other key stakeholders in relation to match delivery.
  • Assist in the identification of key issues and risks related to achieving strategic and operational goals.
  • As part of the Rugby Services Team, assist and support the team to deliver their overall activities.
  • Represent RWC 2025 at external stakeholder meetings as required.
  • Manage individual projects allocated in the planning and delivery of the tournament.

Experience & knowledge you’ll need:

  • Experience in an operations role within a major sporting event landscape or equivalent events.
  • A working knowledge of the international rugby environment and the Laws of the Game.
  • Demonstrable experience building and managing strong relationships with multiple stakeholders across geographies.
  • Proven communication skills and ability to create and deliver clear operations manuals and reports.

Nice to Haves:

  • Experience working on the delivery of a project from concept to direction and guidance, through to overseeing delivery.
  • Demonstrable success in supporting managers and providing administration support to a team or workforce.
  • Experience in a fast-paced environment supporting multiple individuals across a varied portfolio of responsibilities.
  • Proven experience in understanding and developing competition policies, procedures and processes.
  • Experience dealing with budgets, purchase order systems, other enterprise system tools, project management tools.


  • A passion for sport and to contribute to the further growth of the women’s game.
  • Role-models World Rugby’s values of Discipline, Respect, Integrity, Passion, and Solidarity.
  • A positive, ‘can-do’ attitude; someone who is resilient, flexible, curious, and delivery focused.
  • Adept at working under pressure in a fast-paced environment, delivering work to deadlines and honouring commitments.
  • A collaborative team player, who builds strong relationships with colleagues and a diverse range of stakeholders.
  • Excellent planning and organisational skills, managing multiple workstreams at once; meticulous attention to detail.
  • Can navigate ambiguity and cut through complexity, taking a logical and creative approach to problem-solving.

Diversity, Equity & Inclusion:

Women’s RWC 2025 LOC is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.

Additional Information

Full Time
Job Type
Event Management
Stadium / Facilities Management
Team Operations & Logistics
Rugby Union

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