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Event Administration Assistant

Wolverhampton Wanderers F.C.

Wolverhampton Wanderers Football Club, commonly known as Wolves, is a professional association football club based in Wolverhampton, England.

23 Jun 2022
Full Time
Closing date
30 Jun 2022

Job purpose

This role is an integral part of an effective and efficient team for the planning, preparation and delivery of events at the Stadium. To be responsible for providing administrative support to the department, dealing with enquiries and ensuring accurate data entry and production of accurate information to strict deadlines.

Key responsibilities

  • Liaise with all departments and external customers/contractors
  • To administer, create, modify and review documents/training materials using IT packages such as Word and Excel
  • To perform general admin and clerical duties such as photocopying, email, filing and mail
  • To maintain a hard copy and electronic filing system
  • Provide admin support to all dept. functions.
  • Collection of post and answer telephone calls taking appropriate action in a professional manner
  • Ordering of stationary and any department related items
  • To maintain club wide first aid kits and H&S notice boards
  • Preparation of equipment and resources for events, such as radio/camera charging, vouchers, ppe, accreditation and incident cards etc.
  • Some Match Day cover will be expected, with Control Room/Stewards Room duties to be performed

This list is not exhaustive; the role requires a degree of flexibility.

General responsibilities

  • Compliance with Club policies
  • Compliance with the Club’s health and safety procedures
  • Compliance with the Club’s safeguarding policies
  • To promote the Club’s values
  • To work consistently to embed equality & diversity into the Club
  • To undertake such other duties as may be reasonably expected
  • To maintain professional conduct at all times

Key relationships

Working closely with key stakeholders and as an integral part of the team, the preparation and management of events is very much a combined team effort. Working closely with the team to assist with the development of the event operations and key personnel. Build on existing relationships with agencies and suppliers with a view to obtaining the very best value and professional service to support our operation. Reporting to the Operations Administration Assistant.

Download full job description and person specification

How To Apply

Please complete our application form and diversity monitoring form, then return via 'Apply Now'.

Please include the job reference code in the subject line, unless otherwise stated on the advert.

Please note, we reserve the right to close any advertised vacancy before the stated closing date. We recommend applying to our vacancies early, to avoid any disappointment.

For safeguarding reasons, we are unable to progress candidates who have not applied with our application form. Thank you.

Application Form

Diversity Monitoring Form

Equality Policy

The aim of the Equality Policy is to promote our own equality objectives and in doing so, help to ensure everyone is treated fairly and with respect. The Club's commitment is to promote inclusion and to confront and eliminate discrimination. The policy can be found here.

Wolves is committed to being an equal opportunities employer. We will consider applications solely on the basis of merit regardless of gender, race, nationality, ethnic or national origins, marital status, age, disability, sexual orientation, political or religious belief, background or family circumstances. All candidates are encouraged to complete a diversity monitoring form to help us achieve our equality objectives.

Wolves are proud to be a member and founding signatory of The FA Football Leadership Diversity Code.

Additional Information

Full Time
Job Type
Event Management

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