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Events Coordinator
Weightlifting Wales
Weightlifting Wales are the National Governing Body of Weightlifting and Para Powerlifting in Wales. As an organization, we work to develop the sports from grassroots right through to an elite level.
Job Posted- 30 Dec 2024
Status- Part Time
Location- Wales
Closing date- 20 Jan 2025
JOB SUMMARY
As Events Coordinator you will deliver the key elements of the Weightlifting Wales Strategy associated with events. Organise and manage domestic competitions for Weightlifting, Para Powerlifting and other related events. Engage with various organisations, licensed clubs/academies, venues and volunteers.
ROLE AND RESPONSIBILITIES
- Deliver the key elements of the Weightlifting Wales Strategy associated with events, engaging with volunteers and host venues.
- Work with the Strategy and Development Manager to:
- Successfully organise and manage the annual calendar of events.
- Plan, organise, manage and review competitive events in Wales.
- Support non-competitive events in Wales, such as the Disability Sport Wales InSport Series and Talent ID initiatives.
- Ensure the safeguarding policy and risk assessments are followed correctly.
- Liaise with partner organisations and host venues to plan and book facilities, accommodation and refreshments.
- Register each competitive event with UKAD.
- Support and develop Technical Officials in both Weightlifting and Para Powerlifting.
- Ensure enough volunteers and volunteer Technical Officials are available to support events.
- Ensure each competitive event follows IWF rules or World Para Powerlifting rules and relevant guidelines provided by the Strategy and Development Manager.
- For each event, prepare in advance following a detailed operational plan.
- Organise all aspects of an event, such as the transportation of equipment, planning volunteer roles and responsibilities, competition rotas, volunteer meetings; and suitably training loaders at events.
- Ensure documentation required for events is fully prepared, such as event schedules and programmes.
- Successfully manage a group of volunteers throughout each event.
- When necessary, arrange for a medic to attend events and ensure First Aid equipment is up to date.
- Ensure the software and hardware for competition management is tested and working prior to each event.
- Pre-order consumables in time for events, such as medals and trophies.
- Ensure the relevant competition equipment and other consumables are transported, set up, taken down and stored for each event.
- Record and update following new equipment purchases, adding to the event equipment stock take.
- Prepare a final copy of the competition score sheet to be presented on the WW website and for British Weightlifting Sport 80 rankings.
- Update WW records and athlete monitoring data following events.
- With WW staff review each event and set areas for development.
- Be responsible for ensuring that equality standards are met on a daily basis and that the equality policy is adhered to.
PERSON SPECIFICATION
The successful candidate will have extensive experience in Event Management, with excellent knowledge of competition format and procedures; and the ability to lead teams of volunteers.
They will have outstanding communication skills, with the ability to inspire and motivate others. They will be able to develop trusting working relationships and work with an attention to detail.
They must have a valid driving license, enhanced DBS, a valid safeguarding certification and obtain a British Weightlifting Technical license within 3 months of starting in post and progress to obtain the World Para Powerlifting Technical Official qualification (within 6 months).
Being a Welsh language speaker, experience of managing Weightlifting and Para Powerlifting competitions would be desirable.
HOW TO APPLY:
APPLICATION CLOSING DATE: 20 January 2025 at 17:00.
Applicants should click 'Apply Now' to submit an application form (download here) and CV, explaining clearly how they meet all the essential requirements for this post, marked for the attention of Jake Eastwood, at Weightlifting Wales.
To arrange an informal discussion about the role, please contact the Strategy and Development Manager, Simon Roach at [email protected]