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Sports Club Coordinator

University of Brighton

The University of Brighton is a public university based on four campuses in Brighton and Eastbourne on the south coast of England

5 Aug 2022
Contract - Fixed Term
Closing date
1 Sep 2022

Purpose of the role

Working within the Sports Development Team supporting student sport and activity opportunities, the principal role of the Sports Club Coordinator is to work closely with over 50 student clubs in supporting and developing the co-ordination and planning of their activities across a spectrum of different sporting disciplines, assisting the Deputy Head of Sport with budgetary record keeping, processing, planning and making purchases in relation to club activities.

The role will also provide logistical and responsive coordination of a complex weekly student fixtures (30+ weekly), training and events programme. The role will be expected to be the first point of contact for both student sport committees and general student sporting enquiries, this may involve travelling to other sites.

Main areas of responsibility:

  • To coordinate and organise the weekly sports fixtures, including arrangement of transport, accommodation, facilities and match officials for over 400 students each week during the playing season. Using technical knowledge and experience of multiple sports disciplines.
  • Managing the university’s team and individual competition entries with an awareness of budget and meeting strategic aims.
  • To undertake monitoring of the BUCS fixture expenditure and income through the maintenance of a summary spreadsheet bringing recommendation for change to ensure value of money and continuation of service standards.
  • To undertake purchase orders for all sports club departmental expenditure in a timely way.
  • Experience of managing and supporting volunteers.
  • Acting as a key contact on behalf of the University for external organisations such as other universities, transport providers and officials.
  • To work as part of a team to coordinate and deliver Sports Federation related activities such as Freshers Fair bookings, committee training day, Sports Federation awards, team photos and varsity events.
  • To assist with student sports club development including involvement in gaining feedback and end of year action planning.
  • Collect, collate and present service statistics, reporting back to the Deputy Head of Sport to assist in identifying possible improvements in services and/or service delivery and taking action when agreed.
  • To participate in working groups, project groups and committees, as appropriate and to represent Sport Brighton at such meetings if required.
  • To provide a customer-focused information and reception service. Responding to student need and feedback
  • To assist with the provision of publicity and information relating to the service including the production of printed and electronic based materials, assisting with Freshers week as appropriate.
  • To assist student club members with matters relating to sports club health and safety, applying acquired knowledge in this area to meet legal requirements.
  • Actively participate in the Sport Development team, taking on special projects from time to time, making a positive contribution to team-wide issues and ensuring work is joined-up with other areas of the department.

General responsibilities

These are standard to all University of Brighton job descriptions.

  • To undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser grade.
  • To adhere to the University’s Equality and Diversity Policy in all activities, and to actively promote equality of opportunity wherever possible
  • To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act.
  • To work in accordance with the Data Protection Act 2018 and UK GDPR

How to Apply

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Full Job description and Person Specification available here.

Additional Information

Contract - Fixed Term
Job Type
Salary information
£24,285 - 27,131

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