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Academy Administrator

Reading F.C.

Reading Football Club is a football club based in Reading, Berkshire, England. The team play in the Championship, the second tier of English football. The club is managed by Paul Ince.

22 Jun 2022
Closing date
4 Jul 2022

Job purpose

  • To be responsible for providing administration support to the Academy Departmen
  • To managing the administration needs of the Senior Academy Management Staff
  • To manage the registration process for all Pre-Academy to U15 and associated trialists
  • To manage the match day administration for the Pre-Academy to U15
  • To liaising with the Football Club Secretary on all Academy Players registration matters


  • To be the key point of contact for Academy Coaches, Players and parents, assisting
    the Academy Manager, Facilities Manager and the ground staff personnel in ensuring
    the smooth operation of the Pre-Academy to U15 Games Programme.
  • To collate all Scout and Visitor lists for games as required
  • To liaise with opposition Clubs to confirm arrangements for both home and away
    fixtures for the Pre-Academy to U15 both over the phone and in writing.
  • To liaise with the Premier League and English Football League regarding
    arrangements of the Pre-Academy to U15 fixtures and update during the season
  • To liaise with the RFC Match day Coordinator on Pre-Academy to U15 Home and
    Away fixtures.
  • To distribute match logistic sheets/ documents internally to staff
  • To liaise with County F.A. to confirm appointment of match officials to Pre-Academy
    to U15 home fixtures, both over the phone and in writing
  • To deal with transport arrangements for away fixtures for the Pre-Academy to U15
  • To complete all pre and post match administration for home and away fixtures
    relating to the Pre-Academy to U15.
  • To administer all registrations relating to the Pre-Academy to U15 players
  • To be responsible for the administration of the retain/ release process of all players in
    the Pre-Academy to U15
  • To maintain the PMA system for the Pre-Academy to U15 player inclusion onto the
  • To attend Pre-Academy to U15 MDT meetings taking and distributing the minutes
  • To be responsible for the administration of additional Pre-Academy to U15 matches
    during pre-season, Christmas and Easter.
  • To be responsible for the administration relating to any academy tours or trips as
  • To manage the Academy on-line schedule for the Pre-Academy to U15, ensuring that
    all the match arrangements are updated in a timely fashion.
  • To liaise with the International Football Associations to confirm any Pre-Academy to
    U15 International Call- ups
  • To assist with the booking of any facilities or meeting rooms that may be required by
    Academy Staff
  • To liaise with the Pre-Academy to U15 coaches to ensure that the Academy calendar
    is up to date with all associated activities
  • To demonstrate consistent high levels of Customer service and build excellent
    working links with fellow colleagues and your counterparts at other clubs, The
    Football Association, The Premier League and The English Football League.
  • To undertake any additional duties as required from time to time by the Football Club
    Secretary and Academy Manager
  • To adhere to a strict code of confidentiality in respect of any information relating to
    Reading Football Club and its operation
  • There is an expectation that you will undertake adhoc work on an exceptional basis or
    provide relevant cover for other team tasks

Download full job description and person specification

How to Apply

To apply for this role, please download and complete the application form. Return completed forms via 'Apply Now'

Application Form

Applications close on Monday 4th July 2022

Equality, Diversity and Inclusion Statement
Reading Football Club are committed to ensuring equal opportunities are given to all and
welcomes applications from all areas of the community regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage and civil partnerships

Safeguarding Statement
Reading Football Club recognises that the safety and protection of children and young people engaged in club activities must take priority over all other considerations. Due to this post being in regulated activity, the potential employee will be required to undertake a Disclosure and Barring Service check at the appropriate level. It is a criminal offence for a barred person to attempt to engage with vulnerable group. Engagement will be subject to sight of a satisfactory DBS disclosure and stringent background and reference checks.

Additional Information

Job Type
Salary information
from £ 25,000

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