The Governance Officer is responsible for day-to-day administrative matters that fall within the remit of the Legal and Governance Department.
MAIN DUTIES & RESPONSIBILITIES
- Interact with senior stakeholders across the game on committee and governance matters.
- Prepare agendas and papers for board meetings, committees and follow up on action points.
- Attend group board meetings, committee, and council meetings to take minutes and maintain a record of decisions.
- Assist in the organisation of the Annual General Meetings of the Irish FA Group, prepare minutes, and ensure that relevant filings are carried out by the Association’s Solicitors.
- Maintain a register of declarations/conflicts of interest of directors, council, and committee members.
- Maintain Code of Conduct and Code of Ethics for all board, council, and committee members on an annual basis.
- Maintain a register of directors, council, committee, and affiliated members.
- Schedule and maintain the annual meeting schedule.
- Assist with the population of association committees.
- Lead with the production of the association handbook.
- Arrange specific training for directors/ committee members as required.
- Proactively participate in training and development opportunities, staff performance appraisals and reviews as required.
- Service the Irish Football Association’s policies in line with its development plans.
- Adhere to and actively support at all times all company policies, procedures, processes and working practices, including adhering to best practice.
- Any other duties as may be reasonably requested from time to time.
This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of the Association.
REPORTING TO: Solicitor and Company Secretary
HOURS OF WORK: 17.5 hours per week. Please note that due to the nature of the role, a highly flexible approach to working hours is required, which will include evening meetings.
1. Education & qualification
1.1 Five GCSE passes at grade C or above, including English Language and Math’s, or equivalent qualifications.
1.2 Holds a legal or governance qualification.
2.1 A minimum of 2 years’ experience in a governance/ paralegal/ legal secretary role.
2.2 Experience of interacting with and managing senior stakeholders.
2.3 4 years’ experience in a governance/ paralegal/ legal secretary role.
3. Skills, knowledge & competencies
- 3.1 Effective communication skills (both written and oral) including the ability to draft and review documents ensuring a high level of accuracy and confidentiality.
- 3.2 Ability to work on own initiative, manage own workload, organise, and prioritise tasks, with the ability to work under pressure and meet deadlines often with restrictive timescales.
- 3.3 Excellent planning and organisational skills including logging and follow up of actions, with a strong attention to detail.
- 3.4 Ability to maintain accurate filing systems, including manual and computerised records.
- 3.5 Proficient in the use of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
4. Personal disposition
4.1 Able to work flexible, irregular hours, including evenings.
5. Other requirements
(5.2-5.3 are post job offer)
- 5.1 Proof of eligibility to work in the UK.
- 5.2 Completion of a medical questionnaire demonstrating the ability to fulfil the Occupational Health requirements for the post and flag any reasonable adjustment required.
- 5.3 Two satisfactory employment references, one of whom should ideally be the current/most recent employer.
Closing date: The closing date for completed applications is 12 noon on 26 February 2024.
Completed applications received after the closing date and time will not be considered.
Shortlisting: Only those applications which clearly demonstrate the requirements set out in the personnel specification will be shortlisted. Please note that the Association reserves the right to implement all or some of the desirable criteria in addition to the essential criteria for shortlisting purposes.
Offer of employment: Please note any offer of employment is subject to the receipt of two satisfactory employment references, proof of eligibility to work in the UK and proof of any required qualifications.
Reserve list: A reserve list of suitable candidates may be maintained for the purpose of any similar vacancies (temporary or permanent) that may arise within twelve months of the completion of the recruitment exercise.
The Irish Football Association is an equal opportunities employer and welcomes applications from all sections of the community.
All appointments will be made on the basis of merit.
Approved: February 2024
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