Coordinator, Juniors & Masters
International Tennis Federation
The International Tennis Federation is the governing body of world tennis, wheelchair tennis, and beach tennis. It was founded in 1913 as the International Lawn Tennis Federation by twelve national tennis associations.
- Posted
- 23 May 2023
- Status
- Full Time
- Location
- England
- Closing date
- 17 Jun 2023
Overview of the Juniors Tennis area
The ITF Juniors team is responsible for the ITF World Tennis Tour Juniors, which features over 800 tournaments in approximately 140 nations. The Tour provides competition opportunities for elite junior players and a launch pad to learn, develop and compete before the professional game. The department is also responsible for the delivery of ITF owned competitions. These include the 14U World Junior Tennis Competition, Billie Jean King Cup Juniors by Gainbridge & Davis Cup Juniors, where nations send their top three (3) junior players to compete together on a global stage, as well as the ITF World Tennis Tour Junior Finals, where the top 8 players compete at the WTT Junior year-end Finals.
Overview of the Masters Tour area
The ITF WTMT team is responsible for delivering three (3) ITF World Team and Individual Championships annually. In addition, the team is responsible for the administration and development of the ITF WTMT and its related projects. The Tour currently has over 550 tournaments in 80 nations, with ambitions to grow considerably in the next five years in line with the Strategic Plan.
The Role:
The role of the Coordinator is to primarily assist with the coordination of the ITF World Tennis Tour Juniors and ITF Junior Team Competitions with occasional support provided to the WTMT. Although predominantly an administrative role, the Coordinator will be involved in the organisation and on-site delivery of some major Junior events, and strategic projects related to Juniors Tennis and occasionally Masters Tennis.
Responsibilities:
- Provide a high level of customer service to all stakeholders, deal with player queries and liaise with tournament organisers and Regional/National Associations
- Take responsibility for the calendar in a particular region(s) – working with the relevant Regional Association(s) and National Associations to create optimal calendar structure, liaise with tournament organisers to ensure smooth running of events
- Support and process tournament applications and fact sheet information from nations and maintain the calendar throughout the year
- Support in the preparation and planning of the Junior Team compeition regional qualifying rounds
- Support in the planning, delivery and review of ITF Junior Team Competition Finals; through the use of Smartsheet and similar planning tools, process team nominations and players’ eligibility to represent their nation, liaise with team captains and host nation staff before and during the event
- Process tournament Entries, Withdrawals and Acceptance Lists
- Ensure receipt and processing of weekly results and reports from tournaments
- Provide tournament officials with necessary documentation on a weekly basis
- Monitor the correct calculation and publishing ofweekly rankings
- Provide content for and update ITF Juniors website and newsletters
- Assist with application of Regulations and Code of Conduct
- Assist with collection and analysis of statistics where necessary
General duties/responsibilities:
- Preparation of proposals and reports for Committee meetings
- Attendance at ITF owned events where necessary
- Work on specific projects as and when assigned
As the needs of the business can evolve rapidly this role may change accordingly, therefore this document should be viewed as guidelines which are subject to change.
You will have:
- Strong administration skills and attention to detail/accuracy
- Excellent time management, skilled in delivery of multiple projects or tasks
- Integrity, diplomacy, and accountability
- Interest in sport and knowledge of tennis desirable
- The ability to use own initiative
- Proactive and motivated to exceed in role
- A good sense of fun and humour and be a team player
- Strong communication skills, both written and oral
- Fluent in both written and spoken English is essential
- Fluent French is highly desirable. Other languages welcomed.
- Flexibility. Hours can be long and weekend travel is part of the role
WHAT WE OFFER….
- Competitive salary plus discretionary bonus scheme (subject to conditions)
- 20 days holiday per annum plus bank holidays
- Private Healthcare
- Group personal pension scheme / Life assurance and Wellbeing Allowance
- Health Cash Plan
- Free lunch when working in the office (up to £9 per day)
- Ride2Work Scheme
- Complimentary healthy snacks and fresh fruit when working in the office
- Free parking on site
- Working hours: based on 35 hours per week. Normal office hours are 09:00 – 17:00 Monday to Friday. Flexible working hours possible, with core hours of 10am – 4pm.
We are currently working to a hybrid model requiring a mandatory minimum of 3 days working in our office based in Roehampton, London and as part of this, Monday and Tuesdays are ‘anchor days’ where all staff work from the office.
HOW TO APPLY....
Application Process:
Please click 'Apply Now' to email your CV and Cover Letter to our recruitment team including ‘Coordinator, Juniors & Masters’ in the subject line of your email
Due to the high volume of applications we receive, we are unable to respond individually to candidates, therefore only successful candidates will be contacted for an interview. Please note that interviews may be conducted via video call.
A DBS check may be required of the successful applicant.
Equality, diversity & inclusion (EDI) is a fundamental priority for the ITF. Our philosophy focusses on embedding inclusive behaviours and processes across every element of our business practices.