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Rugby Administrator

Glasgow Warriors

Glasgow Warriors are one of the two professional rugby union sides from Scotland. The team plays in the United Rugby Championship league and in the European Professional Club Rugby tournaments.

16 Jun 2022
Closing date
30 Jun 2022

Glasgow Warriors have a great opportunity to join the team as the Glasgow Warriors Administrator. The GW administrator is key to making sure all events, meetings, travel and the general office runs smoothly and efficiently. The administrator will report directly to the Head of Operations and will support them in all administrative duties, including emails, arranging meetings and appointments, preparing materials for meetings and presentations.

During events, the administrator supports the Commercial & Marketing departments in the coordination of invites to guests, and ensuring that other internal departments are updated on arrangements. Travel arrangements for the team can get complex. Therefore, the administrator plays a key role in managing team travel, whether in the UK or abroad.

Key Accountabilities

  • Support budgeting and bookkeeping procedures
  • Track office supplies and place orders as required
  • Work with Rugby Operations Manager to organise both domestic and international travel
  • Organisation of flights/ hotels/ transfers/currency and production of detailed itineraries
  • Support Rugby Operations Manager in collation of documentation for Schengen visas
  • Arranging internal and external meetings including: -
  • Booking rooms/ venues/ catering /conference facilities as required
  • Preparation and distribution of agendas
  • Managing attendee requirements as required
  • Attend meetings as required and take associated minutes

We are looking for someone who:

  • Has at least 2 years' experience in a similar administrative role.
  • Experience of working positively with internal stakeholders.
  • Experience of working in a professional sports environment would be advantageous.

Download full job description and person specification

How to Apply

Should you have what it takes to be successful in this role, and wish to apply, submit your CV and a covering letter, via 'Apply Now' which details the skills and experience you would bring.

The closing date for applications is Thursday 30th June 2022 at 10am.

Additional Information

Job Type
Rugby Union
Salary information
£ 20,000 - 22,000

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