Rugby Coordinator Header Image.

Rugby Coordinator

Dragons RFC

Dragons RFC are one of the four professional rugby union regional teams in Wales.

23 Sep 2022
Full Time
Closing date
7 Oct 2022

We’re seeking an enthusiastic and dynamic individual to join our rugby club to coordinate the day-to-day activities of the team. You will work as an integral part of the team, supporting the General Manager, to deliver the daily logistics of both training and matches for Dragons RFC.


  • Daily effective organisation of the Rugby department by working closely with all stakeholders including players, coaching staff, S&C, medical, analysis etc.
  • Responsible for all aspects of the Department’s administration, including schedules, clothing (both training and formal) and training equipment.
  • Responsible for the accurate and timely URC and European registration of all players. This may include providing support in securing visas and passports for players where necessary.
  • Responsible for ensuring that all match and tournament regulations are followed by the club.
  • Ensure the club complies with World Rugby, UKAD, WADA and WRU policies and procedures including the ADAMS system.
  • To plan and organise the itineraries, transport, accommodation, training facilities and catering for all away matches and “offsite” visits/trips including those for pre and mid-season training camps.
  • Responsible for match day administration before, during and after each match.
  • Liaison and first point of contact for when players called for official drugs tests (the Head of Medicine will usually accompany if in attendance) and maintain record of testing.
  • Line-management responsibility for the Kit Manager.
  • To liaise with commercial, media and marketing departments to help coordinate dates and times for Player Appearances and set-up events to satisfy players’ Image Rights obligations.
  • Representing the Rugby Department in a variety of internal and external meetings and liaising with facilities, commercial, marketing and finance departments on relevant matters.
  • To co-ordinate regular Rugby Head of Department meetings and ensure accurate recording of meetings and action points.
  • To enhance player welfare by working with the Head of Recruitment to support players and their families with ‘onboarding’ and being a source of on-going support for players and their families during their time at the club.
  • Working with each Head of Department, ensure that they are provided with financial administration support
  • Support the General Manager and Finance Director in production of monthly payroll.
  • Coordinate the Families of Dragons players on match day to ensure they have a high-quality experience.


  • You are passionate about delivering in high performance sport.
  • You thrive on working as part of a high performance team.
  • You are typically curious about solving performance problems, in an integrated way.
  • You enjoy being adaptable and having a varied work programme, including extensive travel.


  • A undergraduate degree in a related field.
  • Experience of organising teams and events.
  • Experience of working with finances and budgets.
  • Excellent written and verbal communication skills.
  • Outstanding organisational and interpersonal skills and have the ability to easily work with others.
  • Must be proficient at using all Microsoft and Mac based office programmes.
  • Full UK driving licence.

How to Apply

Please send your CV and a cover letter to our team by clicking 'APPLY NOW'

Additional Information

Full Time
Job Type
Team Operations & Logistics
Rugby Union
Pay Information
Competitive salary based on experience

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