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Assistant to CEO & Board Secretary

Cricket Wales

Cricket Wales is the recognised NGB of recreational cricket in Wales. We work with colleagues at Glamorgan Cricket, with support from the ECB and Sport Wales, to grow cricket’s reach and relevance, especially among young people and traditionally under-represented groups.

13 May 2022
Full Time
Closing date
1 Jun 2022

Cricket Wales is hiring an Assistant to the CEO, who will also act as Board Secretary, as we respond to our responsibilities to support an ever-growing game in Wales and continue to be a dynamic and high-performing organisation.

The role will be based in our newly refurbished offices in Sophia Gardens, home of Glamorgan Cricket and the Welsh Fire - but will have some flexibility, with a hybrid arrangement considered.

We are seeking a reliable person, experienced in administration and ideally Board Secretarial work, who wants to work in a busy organisation where no two days will be the same.

As well as a competitive salary, we offer a positive work culture, 25 days' holiday, a pension scheme, discretionary bonus, a free Wellness app and other health benefits.

Core Purpose of Role

To provide key support to the organisation, especially the CEO, with day-to-day administration tasks and to act as the CEO’s Assistant, especially in relation to diary-management.

To manage paper preparation and distribution of Board pack; minute-taking for Board, sub-committee and ad hoc senior executive meetings, and oversee a small number of statutory filings with Companies House.

There will also be ad hoc opportunities to help co-ordinate company marketing, campaigns, communications and events, including VIP hosting at cricket matches at Sophia Gardens.

Primary Responsibilities

  • Acting as a first point of contact in the office: dealing with correspondence, enquiries and phone calls.
  • Diary management; handling invitations, organising meetings and appointments on behalf of the CEO.
  • Typing, compiling and preparing Board papers, reports, presentations (with support from CEO and Senior Executive).
  • Minute-taking of major meetings and timely reproduction and approvals.
  • Assisting with agendas for Board and sub-committee meetings.
  • Oversee and manage statutory filings with Companies House (with support from Finance Director, Chair/CEO).
  • Booking and arranging travel, transport, accommodation for CEO as required.
  • Managing databases and filing systems.
  • Organising/administering events/hosting opportunities where required.
  • Implementing and maintaining procedures/administrative systems, including overall oversight/management of the Cloud-based HR System (from an admin point of view; HR qualifications not required)
  • Liaising with staff, suppliers, partners and clients.
  • All-round administration of company policies.
  • Working with Finance team on queries.
  • Sourcing office supplies.

Requisite Skills & Experience

  • Previous experience in Administration/as a PA
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organisational and time management skills
  • Ability to multi-task and prioritise workload
  • Excellent verbal and written communications skills
  • Positive, proactive, self-sufficient and adaptable
  • Discretion and confidentiality

Desirable Skills, Experience and Interests

  • Welsh Language skills
  • Board Secretarial experience
  • An interest in sport/cricket would be helpful, but not essential
  • Previous experience in sport/public sector/government would be advantageous

We will hire on merit but we would particularly encourage and welcome applications from under-represented groups in cricket, especially females, those from minority ethnic groups, or who identify as having a disability.

Welsh language skills would be particularly desirable and helpful to our ambitions in this area, although are not essential to carry out the role.

Our strategy, Inspiring Generations, can be found here.

To Apply

Please click 'Apply Now' to submit your CV, cover letter, notice period and salary details (including expectations) to Leshia Hawkins at Cricket Wales.

Closing Date 5pm, 1st June 2022

Interviews: mid-June

Start: ASAP

Additional Information

Full Time
Job Type

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