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Finance Assistant

Charlton Athletic Football Club

Charlton Athletic Football Club is an English professional football club based in Charlton, south-east London, which compete in EFL League One. Their home ground is The Valley, where the club have played since 1919.

Posted
13 Feb 2024
Status
Full Time
Location
England
Closing date
23 Feb 2024

How to Apply

To apply for this role, please click 'Apply Now' to begin the online application.

Applications close on 23rd February 2024

About Us:

Charlton Athletic Football Club is an English professional association football club based in Charlton, south-east London. The club was founded on June 9th, 1905 and has a very storied history from rising to the top-flight of English Football in the 1930s (First Division) and again in the 1980s, 1990s and 2000s, to winning the FA Cup in 1947 and to leaving their Valley home in the mid-1980s only to make an impassioned return in 1992. Historically, the women's team played under Charlton Athletic from 2000 to 2007 but were released to become an independently run team in 2007 following the men's team's relegation from the Premier League.

The women's team were originally formed as a non-professional team in 1991 and were highly successful in the early 2000s winning The FA Cup, the League Cup, and the Charity Shield, as well as coming runners-up in the top division in multiple seasons. In February 2021, the club acquired the Charlton Athletic Women's team, turning the team full-time professional, and integrating them to become one club again.

Currently, our men's first team competes in League One, the third tier of English football, and our women's team competes in the Women’s Championship, the second highest division of women's football in England. At Charlton, we are ‘one club’ and can be truly described as a ‘family club’.

Role Description:

Responsible for the day-to-day process of financial transactions, supporting the financial administration across all departments within the business in aspects of financial management. Together with the Chief Financial Officer and support team you will be responsible for the provision of efficient and effective management of financial systems and reporting for the Club.

Key Responsibilities:

  • Support in the maintenance of accounting systems.
  • To be responsible for processing purchase ledger transactions including checking and matching purchase orders and invoices, reconciliation of supplier statements to ensure that outstanding queries are reduced which gives credence to business forecasts.
  • Monitor Sales Ledger, this includes raising sales invoices and credit notes on behalf of the business in the accounting system with regard to credit control and agreed collection procedures to minimize bad debts.
  • Liaising with customers to ensure timely payments to assist with positive cash flows, enabling the business to assess and take advantage of opportunities to drive profit.
  • Processing and recording incomes and payments including cheques, sundry and any foreign payments.​
  • Recording daily figures including weekly and monthly summaries to prepare journal postings to general ledger.
  • Complete and process staff expenses and payment of claims and keeping accurate records for all claims in accordance with Club policy.
  • Responsible for issuing petty cash payments and monthly reconciliation and replenishing.
  • Prepare monthly bank reconciliation.
  • Weekly / monthly banking identifying and resolving any discrepancies.
  • Support in preparation of monthly, quarterly and annual financial information
  • Controlling company credit card purchases, reconciling with monthly statement, ensuring compliance with Club policy.
  • Support in maintaining internal documentation setting out the financial procedures of the Club.
  • To provide administrative support as and when required by the Club.
  • To maintain an archiving system, ensuring that all documentation is stored in a retrievable system and that all non-required information is disposed of securely and in accordance with GDPR rules and regulations and the Club’s policies.
  • Assistance with reconciliation of book to physical stock.
  • Liaise with other departments and/or external service providers for payroll provision
  • To assist in the annual budget process
  • To undertake any other duties as requested by the Finance Manager.

MAIN JOB REQUIREMENTS AND PERSON SPECIFICATION

Essential

Desirable

Able to demonstrate sound financial knowledge and experience through work history and / or qualifications

Good working knowledge of sales & purchase ledger with an understanding of accruals and prepayments

At least two years’ experience within a varied finance role

Experience of credit control, dealing with customers and of developing good working relationships

Experience of cash book accounting and bank reconciliations

Able to interpret financial information and investigate unexpected results / variances

Understanding of payroll legislation and processes i.e., tax / National Insurance

Fully computer literate with experience, Sage 200, Microsoft Office and Sage CRM Databases

Ability to work with accuracy and attention to detail.

Good communication skills

Ability to work on own initiative, organize and prioritise workload, understanding the importance of deadlines, punctuality and time management

General
All employees are expected to comply with statutory requirements and the Club’s employment policies while carrying out their work. This post is one of continual development and the post holder will be encouraged to develop skills and capabilities, including participation in projects and training events. Accordingly, the range of duties and responsibilities outlined above may change from time to time to reflect the changing needs of the Club.

Equal Opportunities

The post-holder must at all times carry out his/her responsibilities with due regard to the Club’s Equal Opportunities Policy.

Performance Review

Overall performance will be formally assessed and reviewed regularly, with additional informal assessment taking place as necessary.

Health & Safety

All employees are subject to the Health and Safety at Work Act. The postholder is required to pro-actively comply with their duties as described by the Club and objectives for health and Safety.

Confidentiality
All employees are required to work in a confidential manner in all aspects of their work.

Additional Information:

    • This a full-time role that includes work on weekends and evenings;
    • Applicants must be eligible to live and work in the UK;
    • Charlton Athletic FC is committed to following relevant health and safety regulations and all members of staff are expected to be fully aware and adhere to, at all times, the club’s H&S and fire safety procedures;
    • Charlton Athletic Football Club are fully committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all staff to share this commitment;
    • Equality, diversity and inclusion are core to our values as a club. Charlton is committed to the principle of equal opportunity and its policies for recruitment, selection, training, development and promotion are designed to ensure that no job applicant receives less favourable treatment on the grounds of race, colour, nationality, religion or belief, sex, sexual orientation, marital status, age, ethnic and national origin, disability or gender reassignment.

Note: Please note that due to the high volume of applications we receive we regret that we are unable to respond to unsuccessful applicants. The Club reserve the right to close this vacancy early if we receive sufficient applications for the role.

Experience working with Sage/MMS

Formal accountancy qualification such as AAT or working towards professional qualification such as ACCA / CIMA.

NVQ level 4 (Accounting)

Experience of developing and documenting policies and procedures

Advanced Excel

GCSE Level Math & English


Additional Information

Status
Full Time
Job Type
Finance
Sport
Football
Salary information
£22,000 - 32,000

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