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Special Events & Partnerships Officer

Chance to Shine

Chance to Shine is a national charity that aims to give all children the opportunity to play, learn and develop through cricket. We believe that cricket can help to develop the personal, social and physical skills of the 600,000 children that we work with every year.

Posted
20 Jun 2022
Status
Full Time
Permanent
Location
England
Closing date
4 Jul 2022

Background

Chance to Shine is a national charity that aims to give all children the opportunity to play, learn and develop through cricket. We believe that cricket can help to develop the personal, social and physical skills of the 600,000 children that we work with every year.

Chance to Shine Schools programme has introduced five million state school children to cricket over the last 15 years. 88% of the teachers we surveyed agreed their pupils had developed their teamwork skills through taking part. 72% of the children we surveyed agreed “I feel confident when I play cricket”.

Chance to Shine Street was set up to reach young people in disadvantaged areas. Street is a fast, fun, free and exciting version of cricket requiring limited equipment. The programme engages more than 5,000 young people each year across 200 projects. 64% of our participants are from the most deprived areas of England and 75% are from ethnically diverse communities.

The Fundraising Team is tasked with securing new partners and donors and the stewardship of existing supporters across a range of funding streams: Corporate, Events, Trusts and Foundations, Individuals, and statutory funding to support the delivery of Chance to Shine programmes.

This role will support the Special Events Manager to deliver an annual portfolio of events as well supporting the Corporate Partnerships Manager in areas including sponsor activations, corporate employee engagement events and leading on a number of smaller partnerships. The role will typically focus 75% on Special Events and 25% on supporting corporate relationships.

The team were working from home during the pandemic, but as restrictions have eased, we have adopted a hybrid approach with team members currently working from the office on average 2 days per week.


Purpose of the role

The role of the Special Events & Partnerships Officer is to help maximise income for Chance to Shine from fundraising events, to supporting the delivery of wider organisational stakeholder events and to support corporate partnership led activations and events. The role will primarily:

  • Assist with the implementation of Chance to Shine’s events programme
  • Manage Events as identified by the Special Events Manager
  • Manage challenge events and the stewardship of our challenge event supporters
  • Assist with the delivery of corporate sponsor activation plans
  • Assist with the stewardship of high level corporate partners and event supporters
  • Manage the stewardship of low-mid level corporate partners and event supporters

Key Responsibilities and Relationships

Key responsibilities Special Events

  • Co-ordinate logistics for Chance to Shine (CTS) fundraising and organisational events including managing event paperwork and processes, such as invitations and RSVPs
  • Leading on fundraising to support the event programme as directed e.g. leading on delivery of the annual golf day and/or others as required
  • Responsible for admin support for CTS fundraising events including maintaining attendee and gift records on Raisers Edge
  • Responsible for the sourcing and fulfilment of auction items and raffle prizes to be used at CTS and third-party fundraising events, including developing partnerships with potential auction donors (both individual and corporates)
  • To support with sales for CTS events, such as golf days and fundraising dinners, through prospect research
  • To recruit and manage volunteers to support CTS fundraising events
  • To regularly monitor the Events email address
  • To assist with the delivery of activities that may occur in partnership with other charities
  • To co-ordinate and manage invitations to hospitality opportunities
  • To co-ordinate and manage evaluation of events
  • To produce all event collateral including but not limited to copy for invitations, thank you letters, event programme, auction cards, flyers and brochures
  • Lead on financial elements for CTS events – raising invoices, tracking payments and income
  • Lead on all office hospitality (creating package, communications, liaising with guests and booking drinks and food)

Challenge & Beneficiary Events

  • To project manage challenge event activity, including identifying potential challenge event supporters and partnerships
  • To provide support to third party supporters raising funds for CTS through beneficiary event activity

Corporate Partnerships

  • To manage employee volunteering opportunities for corporate partners
  • Support the Corporate Partnerships Manager to deliver sponsor and partner activations including employee engagement and PR led events.
  • To account manage a small portfolio of corporate partnerships, as agreed with the Corporate Partnerships Manager, including the provision of regular updates and reports and the organisation of employee engagement opportunities
  • Manage the distribution of Chance to Shine’s ticketing allocation

General

  • To ensure that the contact database and donor records relating to events and corporate/commercial partners are kept up to date
  • To maintain the commercial, corporate and events section on the website
  • To work with the communications team to promote events and corporate partner activity
  • To assist with other fundraising tasks as required

The role includes supporting at events that occur outside of normal office hours. Time off in lieu will be available.

Key Relationships

The job holder will liaise with:

  • Chief Executive and the CTS Senior Management Team
  • Fundraising team
  • Impact & Evaluation, Operations, Communications & Digital and Finance & Resources teams
  • Supporters, prospective supporters, ambassadors and suppliers
  • Volunteers working in the fundraising team

Skills, Knowledge, Personal Competencies, Experience & Qualifications

Skills, knowledge & personal competencies

  • Enthusiasm to embrace Chance to Shine values: Inspiring, ambitious, passionate, inclusive and fun
  • Good organisation and administrative skills and an ability to forward plan
  • Excellent written and verbal communication skills with strong attention to detail· Comfortable dealing with stakeholders at all levels
  • Self-starter with strong motivation to succeed and ability to work independently in carrying out assigned tasks
  • Good team player
  • Creative, energetic, proactive and outgoing
  • An ability to spot opportunities
  • Good time management skills, able to work to tight deadlines and an ability to work under pressure
  • Able to work extended hours to support events as required (TOIL will be available)

Experience & Qualifications Essential:

  • A passion for fundraising or events with relevant voluntary or work experience
  • Excellent IT skills: knowledge and experience of using MS Office Word, Excel

Desirable:

  • 2 years’ experience within events and/or fundraising
  • Experience of CRM/Fundraising Databases (e.g. Raisers edge)
  • Knowledge of Adobe InDesign
  • Full UK driving license and able and willing to travel throughout the UK

Benefits

- 25 days annual leave (with additional non-contractual time at Christmas when the office is closed)
- 8% non-contributory employer pension
- Private medical healthcare
- Employee health cash-back plan
- Long-term sickness insurance
- Life assurance - four times your annual basic salary
- Season ticket loan scheme
- Flexible working
- Enhanced maternity/paternity pay
- Generous sick pay
- Volunteering 2 days per year
- OpenBlend - an innovative coaching and performance management tool
- Employee Assistance Programme - 24/7 confidential access to expert services including counselling, wellbeing, and independent legal and financial advice
- Cycle 2 Work Scheme

Interviews will take place the week commencing 11th July 2022

About Chance to Shine

Chance to Shine is a national charity that aims to give all children the opportunity to play, learn and develop through cricket. We believe that cricket can help to develop the personal, social and physical skills of the 600,000 children that we work with every year. Chance to Shine Schools programme has introduced five million state school children to cricket over the last 15 years. 88% of the teachers we surveyed agreed their pupils had developed their teamwork skills through taking part. 72% of the children we surveyed agreed “I feel confident when I play cricket”. Chance to Shine Street was set up to reach young people in disadvantaged areas. Street is a fast, fun, free and exciting version of cricket requiring limited equipment. The programme engages more than 5,000 young people each year across 200 projects. 64% of our participants are from the most deprived areas of England and 75% are from ethnically diverse communities.


Additional Information

Status
Full Time
Permanent
Job Type
Charitable
Event Management
Sport
Cricket

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