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Events and Membership Officer

Athletics NI

Athletics Northern Ireland is the governing body for the sport of athletics in Northern Ireland. ANI are involved in all disciplines of the sport of athletics- track and field, cross-country, road running and fell running- and caters for all ages from 11 years upwards

Posted
14 May 2024
Status
Full Time
Location
Northern Ireland
Closing date
28 May 2024

Job Purpose

  • To assist in the organisation of all Athletics NI events and to support the administrative functions of the business.

Duties to include:

Athletics Events Organisation

  • To assist in the organisation of various events including Track and Field, Road Running and Cross
    Country.
  • Approving event permit applications, issuing permits and certificates, maintaining fixture lists.
  • Set up online race entries, provide race organisers with online entry information and support.
  • Monitoring returns forms and issuing online release of funds.
  • Managing club affiliation and athlete registration, athlete transfers. Issuing club registration handbook.
  • Liaison with the various partners and suppliers for the events to ensure the promotions are properly organised.
  • Preparation of programmes and results.
  • For all bookings and events expenditure, follow Athletics NI financial policies and procedures.
  • Attendance at certain promotions to undertake administrative duties (this may involve working away from normal base at weekends and occasional overnight stays).

Administration:

  • To provide an administrative service to Athletics Northern Ireland Duties will include:
  • Maintain and answer the info email queries.
  • Deal with telephone enquiries.
  • Order medals, bibs and other supplies.
  • Monitor Athletics NI kit and merchandise stock levels and re-order when required.
  • Update and maintain databases, website and social media
  • Provide an administrative service for the Honorary Officers, Sub-Committees and Professional Staff of Athletics NI.
  • General office admin, including opening and closing Athletics House, where required.
  • Managing room bookings
  • Act as fire warden
  • Provide information and support for ongoing event and administration quality improvement
  • Participate in staff team meetings
  • Participate in ongoing Continued Professional Development
  • The key responsibilities above give a broad outline of the functions of the post. However, these duties must be approached in a flexible manner. The post holder will be expected to adapt to changing circumstances and undertake other duties appropriate to the grade of the post as allocated by your line manager as part of working in a small team to deliver for Athletics NI from time to time.

Events and Membership Officer- Recruitment Pack


How To Apply:

Please apply by downloading and completing the following documents:

Events and Membership Officer- Job Application

Athletics NI Fair Employment Monitoring Questionnaire

Once completed, pleas click 'Apply Now' and email the document to our recruitment team.

For more information or any assistance on downloading the application forms please email [email protected]

No CVs will be considered

Interviews will be held at Athletics House, Belfast.

Closing Date for applications is 12 noon Tuesday 28 May.

Athletics NI is an equal opportunities employer.






Additional Information

Status
Full Time
Job Type
Commercial
Event Management
Sport
Athletics

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